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Academic Policies

Academic Policies

Abbreviated policy information is provided in this catalog to help prospective students make informed application decisions. A full discussion of student policies and rules & regulations can be found in the Student Handbook for each program.


All courses in a semester must be passed in order for the student to progress. This includes the program courses offered by Danville Regional Medical Center School of Health Professions faculty and any required support college courses provided by another educational institution. A grade of A, B, or C is required for passing.
For all program courses, a grade below a C is recorded as an F and is a failing grade. This will result in academic failure, inability of the student to progress to the next course, and dismissal from the program and the School of Health Professions.
An Incomplete (I) may be given when, for unavoidable reasons, the student has not been able to complete all course requirements. All course work must be completed within three weeks after the end of the semester when the incomplete was given. Work not completed within this time frame will result in an F for the course.
For all required support college courses, a grade of A, B, or C is required. Grades of D or F will result in academic failure, inability of the student to progress to the next semester, and dismissal from the program. (See Curriculum Plan for each program.)

Nursing Program
Faculty directly supervises and evaluates all hands-on clinical experience. Faculty follows the Virginia Board of Nursing requirement of instructor-to-student ratio of no more than 1:10 for direct patient care. Evaluation of clinical performance is based on the achievement of course objectives. These objectives are measured by specific behavioral outcomes on the Course Performance Evaluation tool for each course. Each student is evaluated using the Course Performance Tool each week, utilizing a satisfactory, unsatisfactory, or outstanding grade. An analysis of weekly evaluations is used for mid-course evaluations of a student’s progress toward meeting course objectives and for final evaluations of a student’s achievement of course objectives.

Student performance on Observational Experience is evaluated by designated outcomes on the Course Performance Evaluation Tool, by random visitations by the faculty to the site, and by feedback from the manager/supervisory contact person at the site. Communication between faculty and site personnel includes face-to-face conversation, telephone, and email.

Radiologic Technology Program
The students are evaluated on a bi-weekly basis by the clinical Radiologic technologists with whom they are working. The clinical instructor and clinical coordinator review these evaluations as they are received. After the student’s signature is obtained, the evaluations are placed in the student’s file to be included as part of the student’s final semester grade. There is a clinical instructor who is responsible for the students on-site each day. The program staff also visits the clinical sites each week for the purpose of evaluating students’ performances and evaluation of the site.


  • A semester is a minimum of 15 weeks in length;
  • One semester credit is equal to one hour of lecture per week for a semester or the equivalent number of hours
  • Three hours of clinical per week for a semester or the equivalent number of hours

The School's conversions to establish a minimum number of clock hours of instruction per credit hour is based upon the requirement of at least 30 clock hours of instruction combined with required work outside of class is minimally 37.5 clock hours per semester credit hour. The work outside of class may include, but is not limited to, the following:

  • Homework with specific requirements such as reading and/or writing assignments,
  • Practice and practical application,
  • Laboratory research,
  • Projects or other equivalent learning experiences,
  • Preparation for clinical experience,
  • Studying for quizzes, tests, and exams.


(See each programs’ definition of letter grade)
A+ = 4.5 grade points per hour
A = 4 grade points per hours
B+ = 3.5 grade points per hours
B = 3 grade points per hour
C+ = 2.5 grade points per hour
C = 2 grade points per hour
F = 0 grade points per hour
AU = Audit—No Credit
An audit designates permission for the student to attend a course for proficiency in that subject. No grade or credit will be given; students pays 75% of the tuition for credit hours involved and 100% of selected fees.

WP or WF = Withdrawal
A grade “withdrawal passing” (WP) or “withdrawal failing” (WF) will be recorded for students who withdraw from the school. (See Withdrawal Policy.)


Grade point average (GPA) is determined by multiplying course credit hours by the allotted grade points to get total course grade points for each course taken while enrolled in each program. Total the grade points earned and divide by total credits attempted, this equals GPA.

Example Grade Point Average Calculation

Course Credit Hours Grade Grade Points Course Grad Point Earned
English 111 3 B 3 9
Nursing 101 15 C 2 30
18 39
(Attempted) (Earned)


Calculation: 39÷18 = 2.127 Grade Point Average. GPA is rounded to nearest thousandths. Cumulative GPA is reflective of all grades for required courses completed during enrollment in the Nursing Program. A grade of D or F in a required college support course is not acceptable and will result in student academic dismissal. For GPA calculations, a grade of D is 1 (one) grade point and a grade of F is 0 (zero) grade points. Prerequisite courses and any courses taken prior to enrollment in the School are not computed into the GPA.


An appeal of a final course grade may be applied for only in the semester following the semester the grade was received. After this time period, a prior assigned grade cannot be appealed. Grade appeal is submitted in writing to the Director of the specific Program.

Type of Instruction

Courses are offered in a residential method of delivery. There are no Nursing Program or Radiologic Technology courses offered in a distance (i.e. on-line) format.

• Students must complete the program for which they are enrolled within 150% for the standard program length (in semesters). Periods of non-attendance are not included in the calculation of the 150%.
• The minimum percentage of work to be completed is the passing of all required course (s) in a semester in order to remain in the program and to progress to the next semester. Failure to meet this requirement will result in academic dismissal.


To complete this program, students must achieve a minimum grade of a C in all courses, inclusive of didactic and clinical requirements. Failure to do so will result in student dismissal from the program. To be eligible for graduation, students must:

  • Successfully (minimum of a “C”) complete all courses as described in the program’s curriculum
  • Fulfill all of the program and curriculum requirements
  • Resolve all financial obligations to the School of Health Professions
  • Complete all required standardized testing
  • Return all borrowed books, articles, etc. to the library and/or the School of Health Professions and pay all fines/fees
  • Return photo ID badge, parking decal, and copy of Student Handbook
  • Have an exit interview with the financial aid officer


A student may be terminated from DRMC School of Health Professions for academic and/or administrative reasons. Academic termination is included in the academic standards. Administrative termination is included in the administrative standards of each program.


A student may withdraw from a program if the Withdrawal Policy is followed. Failure to officially withdraw will result in a final grade of F on his or her permanent transcript. Students withdrawing from the program according to procedure will receive a withdraw passing (WP) or withdraw failing (WF) recorded.


Students may request a leave of absence for illness and/or personal reasons if policies and procedures outlined in each program’s Student Handbook are followed.


All students are tentatively accepted contingent upon a satisfactory Federal Exclusion check, and all students must be rechecked annually. The school retains the right to immediately dismiss students who have an unsatisfactory response to the Federal Exclusion check.


Request for Accommodations Because of a Disability

Danville Regional Medical Center School of Health Professions is committed to ensuring all qualified individuals with disabilities have the opportunity to take part in the educational programs and services offered on an equal basis without discrimination. Reasonable and appropriate accommodations are approved by the director of the program and made on an individual basis. It is the student’s responsibility to initiate and follow-through with a request for accommodations because of a disability. The student is also responsible to inform faculty of each course regarding the accommodations approved by the director of the program. This notification is to be done in a timely manner (at the beginning of the course) in order for arrangements to be made. Students who wish to request testing and/or learning strategies/environment accommodations must adhere to the process outlined below. Any cost associated with the student obtaining the necessary information is borne by the student.

The student must submit the request for accommodations to the Director of the Program at the time of enrollment in the program. If the disability is diagnosed after enrollment, the student may submit the request later. However, receiving a request for accommodations after class/clinical experiences and/or evaluation(s) of student performance have occurred does not change those experiences or evaluation results. The request for accommodations must include:

  1. A letter from the student that specifies the accommodation(s) requested.
  2. Documentation (written report) of an evaluation (educational/psychological/physical) completed within the preceding two years, prepared by a professional qualified to render a diagnosis and evaluation of the specific disability in an adult. The documentation must be on or attached to the professional’s letterhead, typed, dated, and signed and must include the professional’s qualifications. It must:
    • State a clear diagnosis of disability with a description of the disability and diagnostic   tests/methods and criteria used, including specific test results. For learning disabilities, current documentation is defined using adult norm.
    • Recommend specific accommodations and give a history of previous accommodations and their impact.
    • Document that the recommended accommodation is justified, that is, appropriate and  necessary for the diagnosed disability.

If there are multiple disabilities, documentation must be submitted for each disability.

The student may be asked for additional documentation before decisions are made regarding approval of accommodations.

The Director of the Program will consider the documents received, consult with appropriate resource person(s), and a decision will be made on the request. The accommodations may not contradict or over-ride the Essential Functions required of a student in the specific educational program. The decision and any reasonable and appropriate accommodations approved to be made will be communicated to the student in writing.


Each program has a specific Attendance Policy; details are in the program’s Student Handbook.


Students must assume an obligation to keep in confidence all information pertaining to a patient's illness, family, and personal affairs. Confidential patient information must not be discussed with outsiders or other personnel not directly involved in the care of the patient. For educational purposes patient information may be utilized in the classroom and clinical setting. Strict measures must be taken at all times to protect any information that could potentially expose the identity of the patient to unauthorized persons. Proven violations of patient confidentiality shall mean administrative dismissal and prejudice for hire/rehire by Danville Regional Medical Center.
Policies and procedures of Danville Regional Medical Center and any clinical facilities must be adhered to by each student while in the clinical setting.


Title IX of the Education Amendments of 1972 prohibits discrimination in any education program or activity receiving federal financial assistance because of an individual's sex. In accordance with Title IX, DRMC School of Health Professions has a strict policy prohibiting discrimination based on race, color, religion, national origin, age, disability, marital status, and sex. This policy includes a prohibition against sexual harassment. Each and every incident of discrimination or harassment, including sexual harassment, should be reported in accordance with this policy, published in the Student Handbook. Any concerns regarding discrimination due to an individual’s sex may be reported to the Title IX Coordinator of DRMC School of Health Professions. This individual and contact information are identified on the catalog insert titled “Faculty & Staff."


Music, movies and other copyrighted material is someone else’s property. When put on personal or system computers without a license or other permission from the copyright owner, it is copyright infringement and theft.

Unauthorized copying, distribution and certain other use of copyrighted material is illegal and can expose the student, School, and DRMC to severe civil and criminal liability under the copyright law.

  1. School respects the copyrights of those involved in creating and distributing copyrighted material, including music, movies, software, and other literary and artistic works. It is the policy of School to comply with copyright law.
  2. DRMC provides the School students access to computer systems and the Internet to allow them to complete course assignments. Students shall use DRMC computer systems and networks solely for school purposes and make no more than insubstantial use of DRMC’s computer systems and networks for personal purposes.
  3. Students shall not store or otherwise make unauthorized copies of copyrighted material on or using computer systems, networks or storage media.
  4. Students shall not download, upload, transmit, make available or otherwise distribute copyrighted material without authorization using DRMC’s computer systems, networks, Internet access or storage media.
  5. Students shall not use or operate any unlicensed peer-to-peer file transfer service using DRMC’s computer systems or networks or take other actions likely to promote or lead to copyright infringement.
  6. School is responsible for carrying out this policy. Questions concerning whether a student properly may copy or otherwise use copyrighted material should be raised with appropriate School personnel before proceeding.
  7. DRMC reserves the right to monitor its computer systems, networks and storage media for compliance with this policy, at any time, without notice, and with or without cause.
  8. DRMC reserves the right to delete from its computer systems and storage media, or restrict access to, any seemingly unauthorized copies of copyrighted materials it may find, at any time and without notice.
  9. Students who violate this policy are subject to discipline as appropriate under the circumstance and will be referred to the Integrity Committee. Such discipline may include termination from the nursing program.

Unauthorized distribution of copyrighted material may subject the student to civil and criminal liabilities. Penalties for violation of Federal copyright laws may include impounding and disposition of infringing articles, payment for damages and loss of profits, cost and attorney’s fees, imprisonment up to 10 years or fines or both. More detailed information may be found at


Safety regulations apply to the Danville Regional Medical Center School of Health Professions as also applied to Danville Regional Medical Center sites and properties.

The Security staff of Danville Regional Medical Center provides routine security for the DRMC School of Health Professions. This includes rounds through associated buildings and grounds. The Security staff are not empowered law enforcement officers. They have no rights to arrest or detain beyond that of any citizen. The Security staff has the authority to communicate with the local law enforcement agencies concerning reports of criminal activity on property of Danville Regional Medical Center. Safety should never be taken for granted. To ensure a safe working environment, each student should be aware of the policies and procedures of the School and medical center. In addition, each student must be familiar with his/her personal safety responsibilities. Students should notify a School faculty/staff member or Security staff of any potentially hazardous or unsafe condition as soon as possible.

Each student or employee of the DRMC School of Health Profession who is a victim of a crime or witnesses a crime against another person or their property, including that of Danville Regional Medical Center, is required to report such to the Medical Center Security. Each student or employee who is a victim of a crime is expected to cooperate with the local police during the investigation and prosecution of any crime committed on the campus. More detailed information is in the Student Handbook.

Students participate annually in the required Medical Center’s (RE-ED) safety program, which consist of but not limited to: fire plan, back safety, infection control, hazardous materials and chemical spills, electrical safety, workplace violence/keeping the environment safe, body mechanics, radiation safety, and substance abuse.






Criminal Homicide





Criminal Homicide

Murder and








  1. Negligent





Sex Offenses:

    a. Forcible




    b. Nonforcible








Aggravated assault








Motor vehicle theft








Hate Crimes

  1. Larceny-theft






  1. Simple assault




  1. Intimidation




  1. Destruction, damage, or vandalism of property



Copyright Infringement




Drug/alcohol violations







On-campus crimes must be reported annually by the School, and each student and employee is entitled to see this report (see above). DRMC cannot prevent criminals from committing a crime on Medical Center/School property. Security patrols that are random and staggered are used in hopes that such patrols will deter criminal activity. A security system requiring use of an ID badge for access to the building (except main entrance) is also utilized. However, there is no guarantee that there will be no criminal activity on Medical Center/School property. Annually, the School will offer programs on the following topics:

  • Crime prevention
  • Campus security procedures and practices
  • Chemical substance abuse


To ensure all students/faculty/staff are in a safe environment and to communicate expectations of actions to be taken in the event of a hostile person on DRMC School of Health Professions Property a detailed plan is in place. The plan includes immediate notification of DRMC Security and local law enforcement and how that communication is made. The plan is part of the Student Handbook and is verbalized to freshmen during orientation; to seniors as part of the annual safety seminar; and to faculty/staff during the annual faculty/staff workshop. A mock emergency response drill is performed annually in cooperation with DRMC Security and local law enforcement to test emergency response and evacuation procedures.


Each program has a specific Student Uniform Policy; details are in the program’s Student Handbook.


Each student is expected to demonstrate professional behavior as stated in each Student Handbook, ANA Code of Ethics (Nursing Program), and syllabi.


The Nursing Program has an Integrity Code. Students in this program will be oriented to the Code and required to sign an honor pledge found in the Student Handbook. Violations of the Integrity Code are handled through the Integrity Code Committee and details are outlined in the Nursing Program Student Handbook.


Each program has a Student Handbook that provides details of specific policies and procedures for the program and other essential information. Students receive a copy of the Student Handbook upon enrollment. All students are required to sign a statement accepting responsibility for compliance with the Student Handbook.


Radiologic Technology Program
Has approximately 1320 square feet of space; faculty members all have private offices with restrooms; one classroom; one break/lounge with restroom; one Library/Conference room with restroom; an X-ray lab with restroom; additional restroom in a common area (hallway).

Nursing Program
The facility houses five classrooms, individual faculty and staff offices, a skills lab, a conference room, a Learning Resource Center/Library, an auditorium/classroom, a faculty workroom, a day room/vending room, casual sitting area on two verandas, main entrance Tower Room which is a more formal sitting area, a faculty kitchen and dining room, and a fire-proof records room. A ladies' restroom is located on the first floor and two are located on the second floor. A men's restroom is located on the second floor.
All classrooms and the auditorium are furnished with movable desks and chairs and standard equipment: TV monitor, VCR/DVD players, overhead projector, projectors and computers for PowerPoint presentations, screen, bulletin board, lectern, clock, marking board, and pencil sharpener. All classrooms and the auditorium have satellite hookups. The auditorium has tiered seating. The 1,216-square-foot Skills Laboratory houses the following equipment: two sinks, a telephone, a clock, seven beds, seven bedside tables, seven over-bed tray tables, four stools, three tables, five chairs, two Med Carts, a television/VCR combination, a stretcher, and three wheelchairs. Additionally, the Lab is furnished with 6 computers with the hospital's (DRMC) training system for documentation of simulated patient information. This allows for student practice of documentation principles as they complete demonstration of skills.  A simulation lab inclusive of Sim Man and a computer with the hospital's(DRMC) training system for documentation is available.


Student learning activities are enhanced by two libraries: The Ralph D. Landes Memorial Library in the Danville Regional Medical Center and the Danville Regional Medical Center School of Health Professions Learning Resource Center (LRC) and Library. These libraries contain holdings of editions, health career program publications, periodicals, and reference volumes. In addition, students have access to the library’s electronic databases and a photocopier is available for a small fee. Materials not owned by the library may be requested through interlibrary loans, although there may be an associated cost. Audiovisual and computer resources are available in the LRC. It is equipped with many educational software programs for computer-aided instructions and several with Internet access. Study Rooms provide accommodations that may be reserved for individual or group study. Additional libraries available for student/faculty use are the Danville Community College, Averett University, and the City of Danville Libraries. Policies and procedures for utilization of the LRC/Library are in the Student Handbook.


Danville Regional Medical Center School of Health Professions is firmly committed to maintaining an environment free of the influence of illegal drugs and alcohol. In keeping with this commitment, the School maintains the right to require any student to undergo testing, and students will be dismissed from the Program and School for any illegal or unauthorized involvement with drugs or alcohol. Illegal or unauthorized involvement includes, but is not limited to:

  • Illegal or unauthorized possession, use, manufacture, dispensation, distribution, or purchase of illegal drugs and/or alcohol
  • Being under the influence of drugs and/or alcohol
  • Violation of any applicable federal or state criminal drug and/or alcohol statue
  • Positive laboratory testing for drugs in which the student does not have a legal prescription, or which the student is using in a non-prescribed manner.

Students are provided information on Drug Awareness. Details of the Illegal Drug and Alcohol Policy and Implementation Program are in the Student Handbook


Students enrolling in the Danville Regional Medical Center School of Health Professions must have a current CPR card: American Health Association: Health Care Provider.

  • CPR cards must be kept current while students are enrolled in the School in order to participate in clinical experiences. Inability to participate in clinical experiences can result in the student not being able to meet course objectives.

DRMC Re-Education (Re-Ed) Requirement

The student must complete DRMC Re-Ed requirements. Completion of Re-Ed is an annual requirement. See each programs section for specifics and procedure.